New system helps Ålö keep a close eye on the work environment2021-03-31
Ålös free system work environment work has made it easier to report incidents, analyze and follow up.
"The system supports us in the systematic work environment work, helps us keep track of what to do," says Tina Björkman, HR Manager at Ålö.
Ålö works systematically to achieve a good organizational, social and physical work environment. The company performs regular and thorough risk assessments to prevent accidents and work-related illness, and continuously encourages all employees to report all accidents and incidents.
Systems for a safer and more efficient workplace
Since 2019, the system TIA – Technology Information System about Work Environment has been used. The system is free of charge for companies that have occupational injury insurance with AFA and are highly appreciated among Ålös employees.
"We use it mostly to report incidents and accidents and to support in safety rounds. Once you have entered the system, it is very user-friendly. If I have entered an accident report, it is only a push of a button away to report it to the AFA and the Swedish Work Environment Authority. There is no risk of missing any steps in the process," says Tina Björkman.
Systematized way of working creates order
At Ålö, both targeted and general safety rounds are carried out. The rounds are many and sometimes it can be difficult for managers to keep track of which round was made last and which one it is time for next.
"We have put our own templates for rounds in the system, which helps us to keep track of what is done and what should be done. This really makes it easier for managers and safety representatives," says Tina Björkman.
All incidents and accidents are recorded in TIA and all actions are addressed to the managers concerned.
"The manager immediately receives a pling in the emails if an employee has reported an incident. Thanks to TIA, we don't miss anything and nothing falls between the chairs.
Analysis of incidents
When Tina Björkman enters TIA, she immediately gets an updated picture of the number of incidents and more. She can also choose which period she wants to be informed about. From the data, it is easy to pick out reports that can then be analyzed.
"What incidents have we had, are there any connections, do we see patterns that we can work on? After that, we can draw up an action plan," says Tina Björkman.
At the end of 2020, she introduced that Ålö should each year pick out the three most prevalent areas where incidents or accidents have occurred.
"In this way, we can see patterns that we might not have discovered as early.
Health and safety comes first
Tina Björkman thinks it is important to encourage a culture where it is okay to report incidents and accidents.
"No employee should be questioned for reporting an incident. It is also important to be clear about why it is so important to report – it is about the safety and health of our employees. We constantly remind the entire organization to report everything that has happened.